Filevine costs about $80 to $200 per user a month
Filevine is case management software built for law firms, with deep roots in personal injury work. It does not publish prices. Public estimates put small firms at about $80 to $120 per user a month, and mid size firms at about $100 to $200 with advanced modules. Onboarding usually costs $1,000 to $10,000 or more, paid once.
What Filevine costs
| Solo and small firms | About $80 to $120 per user a month. |
|---|---|
| Mid size firms | About $100 to $200 per user a month. |
| Large firms | Custom quotes. |
| Onboarding | About $1,000 to $10,000 or more, one time. |
| Contract | Yearly contracts are standard. |
What pushes a quote up
| Users | The price is per user, per month. |
|---|---|
| Modules | Billing, document tools and AI add to the rate. |
| Data move | Moving old case files raises the onboarding fee. |
| Firm size | Large firms get custom pricing. |
| Term | Yearly contracts are the norm. |
The onboarding fee depends on your old data
The one time onboarding fee is where Filevine quotes vary most, from about $1,000 to $10,000 or more. The biggest driver is how much case data you bring with you, and how messy it is. A firm moving years of files from another system pays far more than a new firm starting clean.
So before the call, count your open cases and decide what old data you really need to move. Closed cases can often stay archived where they are. Moving less data is the simplest way to cut the setup bill.
Why the price is hidden
Software sold this way is priced by the sales team, not by a price list. The rep learns your size, your budget and how badly you need it, then builds a quote. Two companies the same size often pay different amounts for the same product. That is why the numbers on this page come from buyers and analysts, not from the vendor.
How to judge the quote in your hand
- Ask for the onboarding fee as its own line, with what it covers.
- Ask for the all in number: licence, setup, training and support for year one.
- Ask what renewal looks like in year two and three, in writing.
- Get a second quote from a rival and say so on the call.
- Buy at quarter end, when reps chase targets.
- Cut seats and modules you will not use in the first 90 days.
Ways to pay less
- Move only open cases at first. Archive the rest.
- Pay yearly if the discount is real, not just a rounding of the monthly price.
- Start on the lowest tier and upgrade when you hit a wall.
- Ask for the setup fee to be waived or split over the year.
- Check the free trial or demo before you sign anything.
Before you decide
Filevine suits firms that handle many similar cases, such as personal injury, where templates and deadlines repeat. A firm with a few large, one off matters may not use enough of it to justify the price.
Ask for a trial on real cases, not a demo on sample data. Watch how long it takes your team to open a new matter, draft a letter and check a deadline. Those small steps add up across a year.
One more thing: ask how pricing changes as you add staff mid year. Per user pricing means every new hire raises the bill, so know the rate before you grow.
A last check before you sign: ask who owns your data if you leave, and how you get it out. Case files, notes and deadlines are the core of a law practice. Ask for a sample export during the trial and open it yourself, so you know a move later would take days, not months.
What will this cost me?
Pick the job, your state's cost level and the last detail. The estimate updates as you change them.
An estimate built from published 2026 cost guides. It is not a quote. Get a written quote before work starts.
Common questions
How much does Filevine cost?
About $80 to $200 per user a month, based on public estimates.
Is there a setup fee?
Yes. Onboarding usually costs $1,000 to $10,000 or more.
Is there a free plan?
No.
Does Filevine publish prices?
No. Prices come from a sales quote.