Cvent costs about $20,000 to $80,000 a year, plus attendee fees
Cvent is event management software for conferences and company events. It does not publish prices. Guides report a yearly license of about $20,000 to $80,000, plus about $7 to $12 for every person who registers, plus $5,000 to $50,000 for setup. A team running 10 events of 500 people each reports $65,000 to $90,000 in the first year.
Estimate your Cvent cost
Pick what you need. The price updates as you go. Got a price already? Check it in the last step.
Is this price fair?
A fair price is $20,000 to $30,000.
Type a price above to check it.
Middle of the range: $25,000
What you are paying for
How we calculate this
Prices are for the United States in 2026 from published cost guides, checked September 2026. This is an estimate, not a quote.
The three parts of a Cvent bill
| Yearly license | About $19,550 at the median, up to $79,000 or more for big programs. |
|---|---|
| Per registrant fee | About $7 per person per event for the Attendee Hub and event app, and $7 to $12 across modules. |
| Setup | About $5,000 to $50,000, mostly in year one. |
| 10 events, 500 people each | About $65,000 to $90,000 in the first year. |
| Large companies | About $100,000 to $250,000 or more a year. |
What pushes a quote up
| Attendees | Every registrant at every event adds a fee. |
|---|---|
| Events per year | More events means more registrants and a bigger license. |
| Modules | Attendee Hub, OnArrival check in and CventIQ analytics are priced apart. |
| Setup | Complex rollouts and integrations push the one time fee up. |
| Term | Multi year deals are reported to lower the yearly price. |
The attendee fee is the part that grows
Most software costs the same whether you use it a little or a lot. Cvent charges per registrant, so the bill grows when your events do well. Guides give a simple example: 10 events of 1,000 people at $7 each adds $70,000 a year on top of the license.
A surprise turnout costs extra too. Docket reports that a flagship event drawing 2,000 people instead of 800 adds about $8,400 to $14,400 to that one event. Guides also report the per registrant fee is set to rise from July 2026. Cvent now owns ON24 as well, so see our ON24 pricing page if you run webinars too.
Why the price is hidden
Software sold this way is priced by the sales team, not by a price list. The rep learns your size, your budget and how badly you need it, then builds a quote. Two companies the same size often pay different amounts for the same product. That is why the numbers on this page come from buyers and analysts, not from the vendor.
How to judge the quote in your hand
- Ask for the registrant fee in writing, and what happens when an event goes over the plan.
- Ask for the all in number: licence, setup, training and support for year one.
- Ask what renewal looks like in year two and three, in writing.
- Get a second quote from a rival and say so on the call.
- Buy at quarter end, when reps chase targets.
- Cut seats and modules you will not use in the first 90 days.
Ways to pay less
- Count your real attendees for last year before the call. It is the number that drives the bill.
- Pay yearly if the discount is real, not just a rounding of the monthly price.
- Start on the lowest tier and upgrade when you hit a wall.
- Ask for the setup fee to be waived or split over the year.
- Check the free trial or demo before you sign anything.
Before you decide
Cvent suits companies with a busy events program: many events a year, big attendee lists and a team that runs them. It covers registration, venues, badges and the event app in one place.
If you run one or two events a year, the license plus per attendee fees can cost more than the events are worth. Simpler registration tools are much cheaper at that size.
A last tip: model all three years, not just year one. The per registrant fee repeats every year and is reported to rise.
About $20,000 to $80,000 a year for the license, plus $7 to $12 per registrant and setup. Yes. Guides report about $7 per registrant per event for the attendee app, and $7 to $12 across modules. No. Every plan needs a sales quote. About $65,000 to $90,000 for 10 events of 500 people each.Common questions
How much does Cvent cost?
Does Cvent charge per attendee?
Does Cvent publish prices?
What does a mid-sized team pay in year one?
Other software prices